Engitix therapeutics is seeking an Executive Assistant, responsible for providing high-level support to senior executives (C-level) while managing the day-to-day operations of the office. The ideal candidate will be self-motivated and proactive, and demonstrate strong team spirit, enthusiasm and dedication. You will be involved in calendar management, admin support, guest relations, office management and a range of related activities critical to supporting leadership and business operations.
What you’ll do:
- Efficiently manage the C-Suite complex calendars, prioritising and coordinating meetings, events, and daily activities while reporting directly to the CEO
- Coordinate internal and external meetings, board meetings, company meetings and industry events
- Prepare, collate and distribute agendas and accompanying documents for various meetings
- Coordinate executive communications, including drafting and preparing emails, letters and formal documentation, managing correspondence and liaising with internal and external stakeholders
- Arrange and manage all aspects of business travels, including flights, accommodations, itineraries, visa arrangements etc.
- Oversee daily office operations, ensuring a productive and efficient work environment including front of house service, catering, and general workplace administration
- Facilitate communication and collaboration among team members, including scheduling and coordinating team-wide activities
- Event management. Working with the Social Committee contributing to initiatives spanning the organisation, including team off sites etc.
- Provide financial administrative support, including reconciling corporate credit cards, processing invoices, and supporting expense management in line with company procedures